Document Verification
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Description: Document verification is essential for confirming that the right materials have been delivered, ensuring that the goods meet the necessary specifications, and verifying that all required certificates and paperwork are included.
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Process Detail:
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Purchase Order (PO) Comparison: The first step in document verification is comparing the contents of the received shipment against the Purchase Order (PO). This includes checking the part numbers, quantities, descriptions, and specifications mentioned in the PO. If there are any discrepancies, such as receiving the wrong part number or a different quantity, these must be noted for resolution.
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Certificates of Compliance (CoC): For certain materials, particularly those that are regulated (e.g., RoHS, UL certifications), you must verify the inclusion of Certificates of Compliance (CoC) or Material Safety Data Sheets (MSDS). These certificates confirm that the materials meet industry standards and legal regulations. Ensure that the certificates are valid and up to date.
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Supplier Quality Documentation: Some suppliers may include additional quality-related documents, such as test reports or batch certificates, that describe the results of testing or the traceability of the batch. These documents should be reviewed to confirm that they meet the required standards for quality control.
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Check Regulatory Compliance: In industries that are highly regulated (such as aerospace or medical devices), ensure that the materials received comply with specific industry standards. Verify that the materials meet environmental and safety regulations, such as RoHS, REACH, or WEEE.
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