Quantitative Check

• Description: A quantitative check ensures that the number of components received matches the quantity specified in the Purchase Order (PO) and other related documentation. This helps prevent issues like over-ordering or under-ordering and ensures that inventory levels are accurate.

• Process Detail:

  • Count Received Components: Verify the quantity of components received by physically counting the parts in each package or box. If there are multiple types of components in a shipment, it’s important to check the quantity of each component type separately.

  • Cross-Reference with PO: Compare the count of received components with the quantity specified in the Purchase Order (PO) and the packing list. If the quantity of components does not match, investigate and flag the discrepancy. A common issue could be over-ordering or under-ordering due to incorrect data or processing errors.

  • Documentation of Discrepancies: Record any discrepancies, whether they are related to over-quantities or under-quantities. This will help in resolving the issue with the supplier. Also, update the inventory system to reflect the discrepancy until it is resolved.

  • Inventory Update: Once verified, update the inventory system to reflect the accurate stock levels, including any discrepancies. This ensures that the production team has accurate data on available materials.